24.09.2025.

Softray may, through its website, collect and process information from individuals interested in our services, potential candidates seeking career opportunities with us, as well as other third parties (including vendors, suppliers, current employees, and business partners). Potential candidates include prospective employees, temporary staff engaged under Softray’s direct supervision (such as contractors or trainees), as well as future executives, directors, or members of supervisory bodies. 

For the purposes of this Privacy Statement, all such individuals are collectively referred to as ‘users’. 

Protecting your privacy is one of our key priorities, and we kindly ask you to read this Privacy Statement carefully. 

As the owner of the website www.softraysolutions.com, Softray complies with all relevant legal requirements to ensure the proper safeguarding of user data. 

Users of our website, as well as recipients of our newsletters and service updates, who may have questions regarding data protection, can contact us at dpo@softraysolutions.com. 

By using this Website and accepting this Privacy Statement, the user confirms that they have read, understood, and agree to the processing of personal data under the conditions described herein. 

This Privacy Statement applies to Softray (“we”, “us”, “our”) and the website www.softraysolutions.com (the “Website”). 

Where this document references “users”, it refers to website visitors, customers, vendors/suppliers, applicants and other third parties who interact with the Website or our services. 

Contact for privacy matters: dpo@softraysolutions.com. 

Types of personal data collected and processed via authority partners website 

When accessing the Website, users may provide (and consent to the processing of) the following types of personal data: 

• Contact information such as first and last name, address, e-mail address (via pre-defined forms) for inquiries to Softray and/or subscription to newsletters and product/service offerings.
• Curriculum Vitae (CVs), references, details of qualifications, skills, experience and employment history, information about current level of education, benefit entitlements, photographs, and similar information provided for the purpose of applying for Careers or Jobs at Softray (including any other information that potential employees choose to share with us such as social media profiles, personal preferences, hobbies, social preferences, etc.).
• Technical/usage data collected automatically for security and similar purposes (which may include IP address, date and time of access, hardware and operating system information, browser type, and similar), via cookies and similar technologies 

We do not request or require sensitive personal information such as religion, race, health information, sexual orientation or political affiliation. If such information is voluntarily provided, Softray may process it only for statistical purposes or where required by law (e.g., monitoring equality of opportunity and diversity). 

Purpose for collection and processing of personal data 

Softray collects and processes personal data for the following purposes: 

• Conducting secure authentication of users accessing the Website
• Communicating with users and responding to inquiries
• Sending notifications, newsletters, and other types of marketing material to improve the quality and efficiency of our services
• Collecting CVs and related documents of individuals expressing interest in career opportunities at Softray
• Assessing and evaluating potential employees during recruitment procedures
• Ensuring Website functionality, security and performance; preventing, detecting and investigating incidents.

Types of personal data collected and processed via authority partners website 

In addition to the categories listed above, Softray may process personal data of: 

• Customers interested in our services (contact details, company data and correspondence),
• Potential employees and applicants (Applicant Data: CVs, qualifications, references, interview notes, assessments),
• Vendors/suppliers and other third parties (contact details, contract-related data),
• Current employees who interact with the website in the context of self-service portals or resources (account and technical access data).

Legal basis for processing personal data – consent 

Providing personal data via the website is at the user’s discretion; however, choosing not to provide required data may prevent participation in certain activities (e.g., submitting job applications, subscribing to newsletters). 

By submitting personal data via www.softraysolutions.com and accepting this Privacy Statement, users provide consent to Softray to process their personal data in accordance with Softray’s internal data protection policies. 

Processing may include sharing or storage of personal data with third-party providers (e.g., hosting CVs on external software solutions). 

Users can withdraw consent at any time by contacting the Softray Data Protection Officer at dpo@softraysolutions.com. Softray must be able to verify the identity of the requester. 

What are company rights 

Softray has the right to: 

• Collect personal data on users (applicants/data subjects, vendors, customers) with a valid legal basis
• Process personal data as necessary for the purposes described herein, in compliance with applicable law
• Transfer personal data to third parties where required for business purposes and subject to appropriate safeguards
• Retain personal data in accordance with internal policies and applicable legal requirements
• Implement and maintain appropriate safeguards to ensure confidentiality, integrity and availability of personal data.

Data retention period (for personal data) 

Softray stores only personal data provided by the user via website forms (for contact inquiries) or other website functions (for CVs of potential employees, etc.). 

Personal data is retained for the period necessary to serve the applicable business purpose and, where relevant, to comply with legal obligations or applicable limitation periods. 

Applicant data may be retained on an ongoing basis given Softray’s continuous need for qualified employees, unless deletion is requested as described below. 

How we secure your personal data 

We have taken adequate safeguards to ensure the confidentiality and security of personal data. Softray implements appropriate technical, physical and organizational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access, and against all other forms of unlawful processing or further processing. 

Examples of measures include access controls and least-privilege principles, encryption in transit where appropriate, network and endpoint security, back-up and recovery procedures, employee confidentiality obligations and training, and vendor due diligence. 

Your rights as data subject 

You have the right to request access to your personal data, and under certain conditions, rectification and/or erasure of personal data. In addition, you may have the right to restriction of processing, the right to object to processing (including direct marketing), and the right to data portability. 

Requests can be sent to dpo@softraysolutions.com. Upon receipt of a request and successful identity verification, Softray will act on the request within thirty (30) days or as otherwise required by applicable law. 

Withdrawal of consent: once given, you may withdraw consent at any time. Please note that withdrawal does not have retrospective effect and is only possible if consent was the original legal basis. 

Complaints: if you believe your rights have been infringed, you may contact Softray’s DPO at dpo@softraysolutions.com and/or lodge a complaint with the competent supervisory authority. 

Changing privacy policy 

Softray reserves the right to update or amend this Privacy Statement at any time in response to changes in legislation, our internal practices or other requirements. 

Any updates will be published on www.softraysolutions.com. Users are encouraged to review this Privacy Statement periodically to remain informed about how we process personal data.